Roles and Responsibilities

Orthodoxy Cognate PAGE –  Roles and Responsibilities

Roles and Responsibilities of the members of the Executive Council (Governing Board)

Chancellor (Patron)

Chancellor shall be an eminent person from the ecclesiastic who conform to the OCP perspectives and contributes to the cause of Orthodox Unity. Chancellor is the guide and overseer of the Society whom all proceedings and activities are reported and guidance obtained.

Chairman

  • Chief volunteer to achieve the organization’s mission
  • Provides leadership to the executive council (governing board), who sets policy and to whom the directors are accountable.
  • Chairs meetings of the board after developing the agenda with the Chancellor.
  • Encourages the board’s role in strategic planning
  • Appoints directors, in consultation with other council members.
  • Serves ex-officio in director board meetings when invited.
  • Monitors financial planning and financial reports.
  • Plays a leading role in fundraising activities with the relevant director.
  • Formally evaluates the performance and effectiveness of the Board of directors.
  • Evaluates annually the performance of the organization in achieving its mission.
  • Performs other responsibilities assigned by the Council.
  • Sign in all relevant documents along with the secretary and treasurer

 Vice-Chairman

  • Performs Chair responsibilities when the Chair cannot be available (see Chair Job Description)
  • Reports to the Board’s Chair
  • Works closely with the Chair and others
  • Participates closely with the Chair to develop and implement activities.
  • Performs other responsibilities as assigned by the Board.
  • Assigns work to the committee members, sets the agenda and runs the meetings, and ensures distribution of meeting minutes.
  • Initiates and leads the committee’s annual evaluation.

Secretary

  • Maintains records of the council and ensures effective management of the organization’s records and minutes.
  • Ensures minutes are distributed to members shortly after each meeting
  • Is sufficiently familiar with legal documents (articles, by-laws, IRS letters, etc.) to note applicability during meetings
  • The decisions of the foundation shall be implemented under the leadership of the secretary
  • Shall be co-responsible for all financial aspects of the society along with the treasurer.
  • Discipline and welfare of the employees, administration of the office shall be the responsibility of the secretary
  • To act as the chief spokesperson of the organization
  • To take up any additional assignments mandated by the Executive Council

Treasurer

  • Overview finances of the organization
  • Administrates fiscal matters of the organization
  • Provides annual budget to the council for members approval
  • Ensures development and board review of financial policies and procedures
  • Responsible for holding cash and assets of the society.
  • Responsible for all financial aspects and dealing the same along with chairman and Secretary

Executive Council Members

  • Support Chairman, Vice-Chairman, and Secretary in implementing various programs and projects
  • To provide appropriate and timely suggestions for the total improvement  of the organization
  • To help and support the implementation of any programs or projects approved by the General Body or Executive Council
  • To assist the Chairman, Vice-Chairman, Secretary, and Treasurer in dad to day affairs
  • To act as propagators of the mission of the OCP Society
  • To full fill any tasks for the designations and responsibilities assigned

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General Roles and Responsibilities of the Directors/Heads/Offciers of Various Departments and Programs

  • To full fill the objectives of their respective departments by
  • To monitor the effectiveness and progress of various programs and projects of their respective departments
  • To provide timely reports to the Executive Council on the progress of various programs and projects
  • To coordinate with other departments as well as with the executive council for the successful implementation of programs and projects of their respective department
  • To suggest new programs and projects to the executive council for approval

Director- Dept. of External Church Relations

  • To maintain relations between the OCP Society and external organizations
  • To manage ecumenical and inter-faith affairs
  • To manage inter-orthodox affairs by maintaining relations between the OCP Society and the Orthodox Christian world
  • To take up any request mandated by the Executive Council
  • To define the inter-orthodox and ecumenical policies of the Society

Director – Dept. of Legal Support

  • To provide appropriate advice on legal matters pertaining to the Society to the Executive Council
  • To defend the Society on legal terms as and when required

Director- Dept of IT

  • To oversee the technical aspects of the OCP Society including website and other technical platforms
  • To coordinate with external technical institutions and organizations dealing with the Society

Director- Dept. of Charity and Social Welfare

  • To coordinate and advise on the charity activities of the Society
  • To find donors and raise funds for various charity activities
  • To identify potential benefactors for donations
  • To build relations between the Society and the donors and with the benefactors
  • To report on the progress of the department activities to the Executive Council

Director- Dept. of Publications

  • To oversee the entire press and publication activities of the Society
  • To coordinate with various departments and centres of the Society to provide publishing support

Director- Dept. of Human Resources and Administration

  • To maintain records of human resources of the OCP Society
  • To perform various administrative tasks
  • To support the Executive Council in managing human resource affairs within the organization
  • To manage any affairs such as the OCP delegates pertaining to the human resources
  • To issue letters and documents as per requirement

Heads/Managers/Administrators/Officers/Experts/Advisers – Various Affairs

  • To take up any matters regarding their respective areas of expertise and assignment
  • To assist the Executive Council in various tasks
  • To take up creative projects and programs in their area of expertise with the permission of the Executive Council and by coordinating with various structures and departments of the Society
  • To involve in any such matters mandated by the Executive Council

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Roles and Responsibilities of the members of the Delegate Council

First Delegate and Presiding Trustee

  • To act as the chief OCP ambassador
  • To preside over delegate council as per requirement
  • To monitor the delegate council and provide appropriate suggestions
  • To recommend and endorse potential delegates to the executive council
  • To propagate the importance of the OCP Society

Delegates

  • To act as ambassadors of OCP Society
  • To take up any activity recommended by the Executive council in their respective area of jurisdiction
  • To propagate the need and importance of Pan-Orthodox unity
  • To contribute to the OCP Society
  • To take up Pan-Orthodox and any such activity that suits the objectives of the OCP Society
  • To maintain and strengthen the relations between the OCP Society and their local Orthodox Church and other Churches in their respective jurisdiction
  • To organize Pan-Orthodox gathering in their respective domicile in consultations with the Executive Council
  • To propagate the importance of the OCP Society and its mission
  • To involve in various issues that maters the most important to the OCP Society in their respective area of domicile
  • To make necessary arrangments and to guide the visits of OCP officials/delegates in their respective area of domicile
  • To meet any delegation as mandated by the Executive Council

Delegate Officers

  • Apart from the above-mentioned tasks, the delegate officers shall take up any responsibility regarding the designation assigned to them.
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 Roles and Responsibilities of the members of the Editorial Board

  • To pitch news articles and relevant pan-orthodox and orthodox unity documents for publishing
  • To publish general Orthodox, Christian materials
  • To publish relevant secular materials
  • To gather timely information on any matter requested by the Executive Council and Dept. of Public Relations
  • To prepare and publish news and articles on a subject that require urgent attention and concern
  • To publish materials that demand attention with a special focus  on Christian persecution and human rights violations
  • To produce videos and other materials to generate awareness among the public on various topics
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Roles and Responsibilities of the members of the  Associate Council

Chief Associate

  • To act as the chief of associates and oversee the council of OCP associates

Associates

  • To update the Executive Council on the local Church activities in their respective area of domicile
  • To maintain cordial relations between the OCP Society and the local church and
  • To provide timely suggestions to the Executive Council on various matters
  • To act as agents of Pan-Orthodox unity and to propagate its importance
  • To take up creative programs and projects in coordination with various structures of OCP and with the approval of the Executive Council
  • To coordinate with other structure of the OCP Society in the implementation of various programs and projects
  • To take up and involve in issues upholding the objectives of the OCP Society
  • To make necessary arrangments and to guide the visits of OCP officials/delegates in their respective area of domicile

Roles and Responsibilities of the members of the Arts and Designs Board

  • To complete all designing projects requested by the executive council, departments, and centres.
  • To make timely suggestions for the improvement of OCP designs
  • To take up and complete designing and iconography projects
  • To advise on matters related to Christian and secular arts

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Roles and Responsibilities of the members of the Representation Council

  • To monitor and enhance the relationship between the OCP Society and the respective Churches/institution they represent
  • To provide adequate advice to the Executive Council regarding the respective Churches/institution they represent

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Roles and Responsibilities of the members and organizations of the External Observatory Council

  • To link OCP Society with their respective organization
  • To associate with activities of their choice
  • To provide timely advice to the Executive Council on various matter
  • To identify potential areas of cooperation

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Roles and Responsibilities of the members of the Research Council

  • To oversee the research centres, and projects of the organization
  • To provide timely advice on various research projects
  • To act as consultants for potential research areas
  • To contribute relevant research articles in their respective areas of expertise

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General Roles and Responsibilities of the members of the OCP Centers and Projects (Center for Orthodox Studies, Oriental Orthododox Research Center, Metropolitan Alvares Julius Research Project)

  • To full fill the objectives of the centres/projects of their particular association
  • To advise the executive council to approve constructive projects and programs
  • To take up fieldwork and various research activities to cater to the objectives of the centres/projects of their particular association
  • To propagate the importance of the centres/projects of their particular association
  • To recommend potential scholars for academic and non-academic association

Center for Orthodox Studies (COS)

  • To contribute relevant articles to COS as well as to various COS projects
  • To promote COS in all possible manners
  • To undertake field studies as required
  • To monitor the progress of various COS projects and programs
  • To suggest new areas of research to take up joint ventures with similar research entities

Metropolitan Alvares Julius Western Rite Orthodox Research Project 

  • To contribute relevant articles in the area of Western Rite Orthodoxy
  • To monitor the progress of the project
  • To explore new areas of research and collaborations
  • To undertake fieldwork as required
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